Senior Project Manager - Publication Planning and Medical Communications
Summary
Title: | Senior Project Manager - Publication Planning and Medical Communications |
---|---|
ID: | SPM2015 |
Department: | Project Management |
Job Status: | Closed |
Description
Senior Project Manager
OPEN Health brings together deep scientific knowledge, global understanding, and broad specialist expertise to support our clients in improving health outcomes and patient wellbeing.
We are united as one flexible organization, harnessing the power of the collective to solve complex challenges. Being built from cohesive partnerships across a range of specialist sectors gives us the ability to approach opportunities from fresh perspectives, creating solutions and innovations for market access and medical communications that are informed by the experience and knowledge of the many.
Our global team of experts — many with PhD and PharmD degrees — work strategically alongside our client partners in Medical Affairs, Health Economics and Outcomes Research (HEOR), Market Access, and Commercial teams across a wide range of therapy areas.
OPEN Health: Established as many. United as one.
You will love this role if you:
Primary duties and responsibilities include but are not limited to:
Project Management
Working conditions:
THIS IS NOT AN IT ROLE - PLEASE APPLY ONLY IF YOU HAVE THE EXPERIENCE REQUIRED
FOR THIS POSITION.
FOR THIS POSITION.
OPEN Health brings together deep scientific knowledge, global understanding, and broad specialist expertise to support our clients in improving health outcomes and patient wellbeing.
We are united as one flexible organization, harnessing the power of the collective to solve complex challenges. Being built from cohesive partnerships across a range of specialist sectors gives us the ability to approach opportunities from fresh perspectives, creating solutions and innovations for market access and medical communications that are informed by the experience and knowledge of the many.
Our global team of experts — many with PhD and PharmD degrees — work strategically alongside our client partners in Medical Affairs, Health Economics and Outcomes Research (HEOR), Market Access, and Commercial teams across a wide range of therapy areas.
OPEN Health: Established as many. United as one.
You will love this role if you:
- Can share your passion and enthusiasm with your clients and colleagues
- Have experience working in a fast-paced agency environment
- Value collaboration and enjoy working closely with all members of the team
- Have a strong attention to detail
- Are super organized and love tracking details
- Enjoy building relationships with clients (external and internal) and value the importance of creating a good rapport
- Are keen to learn new skills and therapy areas
- Manage projects effectively for on brief, on time, and on budget delivery
- Keep your team appropriately engaged and well informed
- Follow SOPs
- Have time sheets completed and submitted in a timely manner
- Take ownership of your projects from start to finish
- Can prioritize your own workload and help others to prioritize theirs
- Can highlight potential issues
- Can work on multiple projects simultaneously
Primary duties and responsibilities include but are not limited to:
Project Management
- Traffic all projects between account, medical, editorial, and support services
- Prepare submissions
- Prepare Authorship Agreements and obtain author disclosures, as needed
- Recruit authors and faculty
- Develop and manage timelines
- Provide quality and version control of projects
- Manage project files and folder maintenance with an emphasis on version control
- Comply with established standards, policies, and procedures
- Maintain consistent attendance and coordinate coverage when out of office
- Maintain timely submission of timesheets
- Perform periodic audits for project compliance
- Professional, timely response to all internal and external communications
- Prepare writer request forms
- Prepare writer packages (i.e. references, final outline, etc.)
- Prepare and complete BCRFs
- Assign and close project numbers, run hours reports, communicate information to team, monitor projects to ensure all team members are assigning time correctly
- Accurately populate and maintain publication tracking system (data entry, Datavision, etc.)
- Gather information, maintain, and update status reports based on internal and client status meetings
- Lead internal status meetings
- Coordinate reference requests
- Request publication templates (i.e. editorial)
- Establish medical and editorial priorities
- Set up conference calls and webinars
- Create and maintain client and author contact databases (i.e. title, email, phone, etc.)
- Serve as client and author point of contact
- Research relevant journal and congress databases to update grids used by the internal and client teams for submission guidelines, deadlines, and notification dates
- Access journal “Instructions for Authors” and communicate to account lead
- Conduct research on potential authors (i.e. criteria for authorship)
- Prepare “Hot Sheets” for congresses
- Exhibit ability to take on additional tasks as needed while maintaining consistent performance
- Ability to self-prioritize
- Exhibit proactive problem-solving skills and offer recommendations
- Consistently display increasing autonomous work activity and initiative
- Increased awareness of publication concepts, work products, and typical timelines with a sense of how timelines can be truncated when the circumstances demand
- Ability to transfer skills learned to new accounts/responsibilities
- Participate in client status meetings
- Monitor project performance (time used vs. budget), identify potential out of scope and discuss with account lead
- Assist with reconciliation of receipts as needed
- Exhibit ability to integrate information from multiple sources that may affect project status, and assess the impact of changes
- Assist with client invoicing, as needed
- Demonstrate strategic ability to appropriately identify venues and/or journals
- Understand appropriateness of different publication tactics (i.e. abstracts, posters, manuscripts) to complement account and product goals
- Develop publication and congress maps
- Increased awareness/knowledge of client’s disease area and product
- Maintain knowledge of client’s main congresses and journals for disease area
- Participation in internal skills development courses
- Mentor and coach project coordinators, as appropriate
- Bachelor’s degree in marketing, communications, biology, life sciences, or related field
- Minimum of 3 years’ direct Project Management in general business, pharmaceutical, medical communications, and/or publication planning
- SMPP certification desired
- The ability to perform all duties on-line, as OPEN Health is a paperless company
- Proficiency in Office programs including MS Word, MS Excel, and MS PowerPoint
- Datavision experience required; EndNote experience is a plus!
Working conditions:
- This position will be performed remotely or in a corporate business setting as required
- Hours: 8:30 am – 5:00 pm CST or EST, Monday-Friday, or as required by business needs
- Travel: Domestic and international ~10%
What we offer:
As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program including:
- Competitive pay, generous paid vacation and holidays, and health insurance programs across all our locations
- Ongoing training and development opportunities which foster and shape your individual career path
- An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program
- The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing.
- Diverse, Inclusive culture that encourages you to bring your whole self to work
This opening is closed and is no longer accepting applications