• Can share your passion and enthusiasm with your clients and colleagues
• Have experience working in a fast-paced agency environment 
• Value collaboration and enjoy working closely with all members of the team
• Have a strong attention to detail
• Are super organized and love tracking details
• Enjoy building relationships with clients (external and internal) and value the importance of creating a good rapport

• Are keen to learn new skills and therapy areas
• Manage projects effectively for on brief, on time, and on budget delivery
• Keep your team appropriately engaged and well informed
• Follow SOPs
• Have time sheets completed and submitted in a timely manner
• Take ownership of your projects from start to finish
• Can prioritize your own workload and help others to prioritize theirs
• Can highlight potential issues
• Can work on multiple projects simultaneously

• Traffic all projects between account, medical, editorial, and support services
• Prepare submissions 
• Prepare Authorship Agreements and obtain author disclosures, as needed
• Recruit authors and faculty
• Develop and manage timelines

• Provide quality and version control of projects
• Manage project files and folder maintenance with an emphasis on version control
• Comply with established standards, policies, and procedures
• Maintain consistent attendance and coordinate coverage when out of office
• Maintain timely submission of timesheets
• Perform periodic audits for project compliance
• Professional, timely response to all internal and external communications

• Prepare writer request forms
• Prepare writer packages (i.e. references, final outline, etc.)
• Prepare and complete BCRFs
• Assign and close project numbers, run hours reports, communicate information to team, monitor projects to ensure all team members are assigning time correctly
• Accurately populate and maintain publication tracking system (data entry, Datavision, etc.)
• Gather information, maintain, and update status reports based on internal and client status meetings
• Lead internal status meetings 
• Coordinate reference requests
• Request publication templates (i.e. editorial)
• Establish medical and editorial priorities
• Set up conference calls and webinars
• Create and maintain client and author contact databases (i.e. title, email, phone, etc.)
• Serve as client and author point of contact

• Research relevant journal and congress databases to update grids used by the internal and client teams for submission guidelines, deadlines, and notification dates
• Access journal “Instructions for Authors” and communicate to account lead
• Conduct research on potential authors (i.e. criteria for authorship)
• Prepare “Hot Sheets” for congresses

• Exhibit ability to take on additional tasks as needed while maintaining consistent performance
• Ability to self-prioritize
• Exhibit proactive problem-solving skills and offer recommendations 
• Consistently display increasing autonomous work activity and initiative 
• Increased awareness of publication concepts, work products, and typical timelines with a sense of how timelines can be truncated when the circumstances demand
• Ability to transfer skills learned to new accounts/responsibilities
• Participate in client status meetings 
• Monitor project performance (time used vs. budget), identify potential out of scope and discuss with account lead
• Assist with reconciliation of receipts as needed
• Exhibit ability to integrate information from multiple sources that may affect project status, and assess the impact of changes
• Assist with client invoicing, as needed
• Demonstrate strategic ability to appropriately identify venues and/or journals
• Understand appropriateness of different publication tactics (i.e. abstracts, posters, manuscripts) to complement account and product goals

• Develop publication and congress maps
• Increased awareness/knowledge of client’s disease area and product
• Maintain knowledge of client’s main congresses and journals for disease area
• Participation in internal skills development courses
• Mentor and coach project coordinators, as appropriate

• Bachelor’s degree in marketing, communications, biology, life sciences, or related field 
• Minimum of 3 years’ direct Project Management in general business, pharmaceutical, medical communications, and/or publication planning 
• SMPP certification desired
• The ability to perform all duties on-line, as OPEN Health is a paperless company 
• Proficiency in Office programs including MS Word, MS Excel, and MS PowerPoint
• Datavision experience required; EndNote experience is a plus!

• This position will be performed remotely or in a corporate business setting as required
• Hours: 8:30 am – 5:00 pm CST or EST, Monday-Friday, or as required by business needs
• Travel: Domestic and international ~10%

What we offer:

As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program including:

• Competitive pay, generous paid vacation and holidays, and health insurance programs across all our locations
• Ongoing training and development opportunities which foster and shape your individual career path
• An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program
• The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing.
• Diverse, Inclusive culture that encourages you to bring your whole self to work